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An approach to personal productivity that focuses on action management rather than time management. Based on the best-selling book of the same name by David Allen.
You can download an introductory presentation on GTD that might also be of interest.
The habit of doing something as soon as it shows up if it will take less than 2 minutes. The idea is that this is roughly the point at which it will cost more to manage the item in your system than to just do it.
An outcome you desire that is achievable in less than 2 years.
The perspective that encompasses the areas of your life that you need to maintain.
This is a model for choosing what to do at any given moment. It is based on the idea of focusing only on what you can possibly do where you are with what you have.
The perspective that encompasses your 5 year vision.
An organisation of folders that includes 31 folders for the days of the month and 12 folders for the months of the year. Usually arranged so that if today is September 8, the folders will appear in the following order:
For knowledge workers, there is a lot of work to do defining our work before we can start actually doing our work. The 5 phases of workflow is the GTD model for capturing, defining and doing our work.
Your life as you'd like it to be 5 years from now.
GTD is a "bottom up" approach that focuses on mastering the mundane. Once that is done, though, there are higher perspectives that can really make the system bring about great results.
The set of things you need to discuss or progress with a given stakeholder.
Something you need to discuss or progress with a stakeholder.
A role you play or a continuing obligation you have to yourself or others that needs to be maintained.
The situation when you have your computer up and running and ready to use.
The context that represents your situation when you're physically at home.
A best practice is a highly recommended habit to underpin your GTD adoption.
A chart or series of pages showing the days, weeks, and months of a particular year, or giving particular seasonal information.
Anything that has a day or time context to it should be placed on your calendar.
A list of items required, things to be done, or points to be considered, used as a reminder.
The gathering of all inputs we have let into our lives for later processing.
A mechanism to store and retrieve electronic reference material on your computer.
The situation you need to be in, or the resource you need to have to be able to complete an action.
Best-selling author, management consultant and inventor of Getting Things Done.
You can follow David Allen on Twitter
The David Allen Company promotes GTD and offers seminars and products related to GTD.
Visit the David Allen Company web site
An action that needs to happen on a specific day, but not necessarily at a specific time. For exampe, "call Dad for his birthday".
Something you need to know on a given day, such as the directions to the seminar you're attending.
The practice of processing input when it arrives, not when disaster strikes through neglect or forgetfulness.
The process of creating specific, physical, visible action steps to move towards some outcome.
The practice of clarifying the outcome we want and the standards we will adhere to in achieving it.
One of the modern worker's most commonly used and commonly misused media. GTD recommends:
The habit of capturing everything that's on your mind so that you can stop thinking about it.
The physical, emotional or intellectual horsepower you need to complete an action. It's good to always have some really easy things you can do when you're not feeling on top of your game!
The practice of forming a concrete mental image of a desired outcome. The idea is that this triggers subconscious creativity to fill in the gaps between here and there.
A system of classifying into files (usually arranged alphabetically)
This is the official GTD blog
A one page summary of the GTD personal workflow system. You can download it here
An approach to personal productivity that focuses on action management rather than time management. Based on the best-selling book of the same name.
The practice of keeping strict boundaries between items of different types. In GTD, for example, it is highly recommended to keep reference material (which has no emotional cost) separate from commitments and actions you need to keep (which have strong emotional pull). If you blur the edges between items of different types, your system will not be effective.
That part of your life to do with your physical and mental well-being.
The habit of filtering possible actions based on whether the energy you have is sufficient to complete them.
The habit of filtering possible actions based on whether the time you have is sufficient to complete them.
Any collection bucket for stuff.
A directory or folder on your computer that you use to collect electronic stuff for later processing. Recommended but not commonly implemented by computer users.
The practice of regularly and completely emptying all of your inboxes so that your trusted system is updated with the outcome of processing all of the new stuff. The opposite is trying to use, for example, your email inbox as a management system in itself.
The reason you're here. You'll have to figure that one out. Or not. Maybe just watch TV.
Any set of similar items. Examples include:
Defines explicitly what we naturally do when planning anything. David Allen recommends we use it consciously to increase personal and team productivity. If more clarity is required on a project, move up the model. If more action is required, move down the model.
The next defined physical, visible action you will take to advance some purpose.
This is where we put things into our trusted system where they need to go based on their meaning to us.
A mechanism for keeping paper reference material, usually organised alphabetically.
A collection bucket for anything you write down or receive in paper form.
The relative importance of something.
This is where we decide exactly what each new input means to us.
Anything you're committed to that will take more than one action step to complete.
Something you have made a commitment to read or review that will take more than 2 minutes. Examples include magazines, proposals, brochures, etc.
The collection bucket for everything you have committed to read or review.
The second book by David Allen that you can find on Amazon.
Anything you keep for future reference. It is very important not to blur the lines between things that require action and those that are purely reference material.
Something you create (and trust) to alert you when you are required to do (or remember) something.
This is where we make sure our trusted system is current and complete.
Something you are not committed to following up on, but may wish to in the future.
The complete inventory of everything you might like to follow up on but have not yet committed to.
A person or group of people with whom you engage while getting things done.
The process of defining the components of achieving a desired outcome.
For example, if the desired outcome is a dinner party, the components might be:
Any input that has arrived in your world for which you have not defined the meaning.
A mechanism to remind yourself of something at a given time in the future. When the time arrives, the contents of the tickler file are moved into an inbox for processing with all other stuff.
The length of time an action will take to complete.
An action that must happen at a given time on a given date. Typical examples include meetings and appointments.
Mechanism for receiving verbal messages from others. Treat it just like any other inbox.
Many mobile phones and dedicated dictation machines allow you to capture thoughts as you have them in the form of voice notes. A great collection tool to have with you at all times so you never have to remember anything again (as long as you remember to process the notes just like any other inbox).
Something you are expecting someone else to do and want to track.
The complete inventory of things you are expecting other people to do.
The practice of setting aside dedicated time (typically a couple of hours) to make sure your system is clean, current and complete. David Allen regularly cites this as the critical success factor for GTD.
The practice of filtering action choices based on the situation you are in.
The practice of filtering action choices by their relative importance.
The habit of defining the next physical, visible action to be taken (and by whom) whenever an outcome is desired.
This concept map is owned by jimmyjazz68
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