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For knowledge workers, there is a lot of work to do defining our work before we can start actually doing our work. The 5 phases of workflow is the GTD model for capturing, defining and doing our work.
The gathering of all inputs we have let into our lives for later processing.
This is where the rubber meets the road and we get things done.
An approach to personal productivity that focuses on action management rather than time management. Based on the best-selling book of the same name.
Any collection bucket for stuff.
Any set of similar items. Examples include:
The next defined physical, visible action you will take to advance some purpose.
The complete inventory of the next physical, visible action you will take to fulfil some purpose.
This is where we put things into our trusted system where they need to go based on their meaning to us.
This is where we decide exactly what each new input means to us.
Anything you're committed to that will take more than one action step to complete.
The complete inventory of everything you have committed to that will take more than one action step to complete.
The collection bucket for everything you have committed to read or review.
This is where we make sure our trusted system is current and complete.
Any input that has arrived in your world for which you have not defined the meaning.
Many mobile phones and dedicated dictation machines allow you to capture thoughts as you have them in the form of voice notes. A great collection tool to have with you at all times so you never have to remember anything again (as long as you remember to process the notes just like any other inbox).