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Any input that has arrived in your world for which you have not defined the meaning.
The gathering of all inputs we have let into our lives for later processing.
Any collection bucket for stuff.
This is where we decide exactly what each new input means to us.
Anything that has a day or time context to it should be placed on your calendar.
The next defined physical, visible action you will take to advance some purpose.
Examples include:
Anything you're committed to that will take more than one action step to complete.
Examples include:
Something you have made a commitment to read or review that will take more than 2 minutes. Examples include magazines, proposals, brochures, etc.
Anything you keep for future reference. It is very important not to blur the lines between things that require action and those that are purely reference material.
Something you create (and trust) to alert you when you are required to do (or remember) something.
Something you are not committed to following up on, but may wish to in the future.
Something you are expecting someone else to do and want to track.
A mechanism to remind yourself of something at a given time in the future. When the time arrives, the contents of the tickler file are moved into an inbox for processing with all other stuff.
An action that must happen at a given time on a given date. Typical examples include meetings and appointments.
Many mobile phones and dedicated dictation machines allow you to capture thoughts as you have them in the form of voice notes. A great collection tool to have with you at all times so you never have to remember anything again (as long as you remember to process the notes just like any other inbox).